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We've made the process as easy as possible for you - but don't just take our word for it. If the mitigation you are applying for is not included in the enhanced Extenuating Circumstances procedure, you will need to provide evidence with your EC claim. Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (. For all submitted coursework students should state the number of words in the text (excluding tables and figures, footnotes, the bibliography and appendices but including quotations and references in the text) in their cover sheet. This may affect the type of mitigation that is available to you. Photographs of LFT Covid-19 tests on their own will NOT be accepted as evidence for EC. UCL is yours, soshape it. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make yourdecision. Do Share & Care schemes work for student accommodation? Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the. Source: Kyle Loftus/Unslash. Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. It is only where there has been additional unexpected disruption to your studiesthat extenuating circumstances wouldbeconsidered. Usually, you apply through your subjects department. *'"&0M" f? EMC 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: endstream endobj 438 0 obj <>/Subtype/Form/Type/XObject>>stream Self-certified ECs do not require evidence but there are important limits to their scope: Self-certification requests are designed for circumstances where evidence is difficult to obtain or where the mitigation is limited to the point that it doesnt justify increasing workload pressure on GP practises by insisting on medical evidence. This must be specific, it cannot just say that you were ill, or that you told your doctor you hadbeenill. We provide opportunities for 300 staff and have an annual turnover of more . What would you like the Union to do? /Tx BMC It's National Student Money Week - the perfect time to remind you of the financial support we have available to you. Extenuating Circumstances and Extensions In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. They will not normally be consideredbecause where you have disclosed a disability, your department should already have put into place Reasonable Adjustments to support your studies. These are referred to as extenuating circumstances. If you had previous extensions for the same assessment, state the most recent deadline. ANYWAYYY enough about meeee plz dont leave me hanging. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to submit your application materials. All discussions will be treated confidentially. We are one of the largest student-led organisations in the UK. It is your responsibility to ensure that the work is submitted on time. Conventional ECs: No more than 2 weeks before the deadline and normally no more than 5 working days after the deadline. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. follow the on-screen prompts to complete your application, A comprehensive guide on submitting an EC claim can be found here:Guide to submitting your claim on Portico, If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. You should receive a response withinone week of submitting the request for review. What falls under extenuating circumstances? This is intended to ensure that students are not unfairly disadvantaged by unexpected circumstances beyond their control which may affect their performance in their assessments for us. You need to ensure that your submission for extenuating circumstances is made within one week of the circumstance taking place. Youll still need to go through Portico as above, but we should be able to get back to you within a day or two to let you know the result. Further information about the types of evidence which you might be able to use is available in, Section 1.5: Providing Supporting Evidence. If you have been affected by a death of someone other than one of the specified relatives,you will need to clarify your relationship to the deceased and the impact this has had upon you. ` & If you are struggling with your studies (because of unforeseen circumstances such as these or more generally), please do not hesitate to talk to someone in the department. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submitearlier. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. Use the "Satisfactory Academic Progress Appeal - Unit Cap" form on the Financial Aid Website.) If the latter, the expectation is that this is because the EC is ongoing and preventing you from applying for an EC by the deadline. Work will not be accepted by email. Extenuating circumstances are usually personal or health problems that we define as:"Exceptional, short-term events which are outside of a student's control and have a negative impact upon their ability to prepare for or take (sit) an assessment.". If you self-certify then you should hear 1-2 working days. uM*\)+(. Section 2.9: If you miss the deadline for EC claims. It is a charity with over 48,000 members. The evidence must have (if applicable to yoursituation): Non-medical evidence: Needs to come from an appropriate, independent and verifiable authority such as a solicitor, a registrar of births, marriages and deaths, a police or fire officer or a court or tribunal officer. Were led by studentsand that means youre in charge. HA For either route, it makes sense to get in touch as soon as possible. Cha c sn phm trong gi hng. UCL has a legal duty to ensure that you are not treated any less favourable, and that you have fair access to your education and all of UCL's services and support. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. See the assessment regulations. EMC It is usually yourDepartmentalTutor, who should be listed on your Facultywebpages. These structures vary from university to university, as do their application processes, but there are general steps that apply across all institutions, Step 1: consider whether you are eligible to apply. Extenuating circumstances are serious, unforeseen circumstances beyond your control (ie. 419 0 obj <> endobj Then youll know where you are and how best to proceed with the assignments involved. Applying for an EC using self-certification. If your reason for considering extenuating circumstances is medical, you will need to provide medical proof of your condition. Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate supporting evidence (e.g. There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. You can submit a self-certified EC to cover any assessments (including exams) falling within that period. However, you have the right to appeal your results via the. All Extenuating Circumstances claims must now be submitted on Portico. Letter or certificate froma doctor or other registered medical professional external totheUniversity. You should be informed of the mitigation decision within one week of the EC Panelmeeting. /Tx BMC Extenuating circumstances are essentially a safety net there to catch you during your studies, helping you when things beyond your control go wrong. Please be patient. HA endstream endobj 425 0 obj <>/Subtype/Form/Type/XObject>>stream My GCSEs are 98877755 LNAT is 24 (last year it was 6 so very proud lol) I also applied to: Manchester, UCL, Warwick, Edinbrugh. For your application to be approved, youll need to provide evidence of your circumstances. Stay calm, heres what to do, A sudden illness or injury that prevents you from studying for an extended period, A serious illness or death of a loved one that affects your ability to study, A flair-up of a long-term health issue such as a chronic illness or a mental health condition, A detrimental personal issue such as parents divorce, an unexpected pregnancy or falling victim to a criminal offence, Last minute computer issues that prevent you from completing your work, Minor illness or injury that doesnt affect your academic performance for more than a few days, Issues that have been on-going but dont really affect you during the period in question, If youre applying due to personal or family matters, youre likely to need to provide a written account of your situation or a police report. UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. how to apply for extenuating circumstances ucl. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. endstream endobj 429 0 obj <>/Subtype/Form/Type/XObject>>stream Make sure you submit your application in plenty of time to reduce added stress. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application. EC requests received after Monday 11.59 pm (UK time) will be considered at the next week's IOE EC panel. If a student experiences circumstances which prevents them from meeting a deadline that are sudden, unexpected, significantly disruptive and beyond their control, they should submit an Extenuating Circumstances (EC) Form to the Department of Geography. endstream endobj 434 0 obj <>/Subtype/Form/Type/XObject>>stream A figure caption or table title should be restricted to a succinct description of the figure or table to which it refers. Self-certification cannot be used to defer an assessment which you have already taken, or to suspend late submission penalties. /Tx BMC You can find further guidance on what your evidence should include in UCL's Academic Manual. If you experience sickness or an unexpected personal issue during an exam you can use the EC process to request a deferral. This would bring us to equal standing with UCL clubs and societies. serious illness, family bereavement, etc) which prevent you from meeting the requirements of your programme. Students are permitted one week of self-certified extension without evidence (two weeks for dissertations). You will usually find this in your Handbook, or ask yourDepartmentalTutor. University is a big, exciting place. This is a guide to theUCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. Although we encourage you to discuss coursework with others, the final product must be your own work. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. EMC The specific requirements for coursework vary between different modules, and you should seek advice from course teachers and/or personal tutors. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. Bereavement: You will be required to provide a death certificate. Appeals should be submitted within 10 working days of receiving your outcome. Non-medical evidence can include existing documents, such as an appointment letter, crime report or court document, or it can be specifically written for you in a letter or statement. You can self-certify for ECs within certain conditions. UCL has a legal duty to ensure that you are not treated any less favourably, and that you have fair access to your education and all of UCLs servicesandsupport. If your familys financial circumstances have changed and the application fee now poses a financial hardship, you or your counselor may follow up with us to request a fee waiver. What qualifies for extenuating circumstances? The support universities offer will vary depending on the institution and your personal situation but is likely to come in the form of an extended deadline, extra time in exams, entitlement to a transcriber or notetaker, or increased accessibility. However, if something comes up that you think will impact your ability to complete your assignments for us, the department applies the UCL Extenuating Circumstances Policy. If you are unable to complete assignments or attend required classes/exams due to unforeseen circumstances, you can apply for extenuating circumstances. You must proof-read and correct all errors. - To be clear, we are NOT asking for the ability to affiliate NEW RUMS clubs. /Tx BMC Advertise a vacancy on our platform today. What are extenuating circumstances for financial aid? If you have a medical condition that you think will impact your ability to perform in exams you can also apply for special examination arrangements. If youre still confused, try and arrange a meeting with your tutor to discuss your reasons for applying and see what they suggest. We are committed to providing extensions to these important partners in the application process as well should the need arise. United Kingdom, Copyright 2023 University of East London, Extenuation Report 2015-16 for Academic Board, impair your examination performance prevent you from attending examinations or other types of assessment,or, prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date, unforeseeable-in that you could have no prior knowledge of the event concerned, and, unpreventable-in that you could do nothing reasonably in your power to prevent such an event, and, expected to have aserious impacton performance. Unless otherwise stated by the course convenor, all coursework is submitted electronically to TurnItIn via Moodle; a hard copy is not required, except for the final year dissertation. /Tx BMC There is no official limit for conventional ECs, but anything over 12 weeks can only be authorised by the Joint Faculty. The information you need to support you with an extenuating circumstances claim can be found below. patrick sandoval parents; sauerkraut and dumplings origin; what happened to nike flyknit racer. If you have submitted a self-certified EC claim, this will be considered by staff in your department, who will try to give you a response as quickly aspossible. It is important that you check your Departments guidance, as the rules and procedure for each Department may differ. The Student Disability website has further information there. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. Please refer to SHS Faculty for penalties for over-length work. endstream endobj 426 0 obj <>/Subtype/Form/Type/XObject>>stream Where a student has a SoRA, extensions will be granted from the adjusted deadline. UCL extends Extenuating Circumstances allowance as part of 'no detriment' package. Then well be able to get back to you sooner and you can then plan around the decisions of the EC panel. If the request is accepted, the student may be granted an extension. Requests submitted after the deadline, or after time-limited assessments have started, will not be approved. Compiling the relevant documents and information can help speed your application along. A decision cannot be made until your evidence is received. Please note that if we receive your EC request by Monday11.59 pm (UK time)of every week, your EC application will be considered at Thursday panel in the same week. They should be identified as Table 2 or Figure 1 etc, and all must have a short descriptive title. Make sure that the date you have requested is allowed under the claim type you are submitting. Students will not be entitled to their SoRA adjustment again on top of an EC extension. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: Extenuating Circumstances are circumstances which impair your examination performance and prevent you from attending assessments. HA The receiving office will forward your form confidentially to the appropriateperson. Original deadline is 1/5/23 and student has a SoRA extending this to 8/5/23. Some other situations beyond your control typically arent considered viable extenuating circumstances. e.g. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. Events are for everyone, but weve highlighted ones that are family friendly or good for postgrads. Police/crime report (a crime number on its own isnotacceptable). kresge foundation jobs; dwarf rat vs mouse; sky internet down bolsover; terroni restaurant menu; Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. We may be able to support you better through, Submit your EC application as soon as possible. Note that you can only self-certify if you submit your claim before the assignment deadline. This is a guide to the UCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. Where students can self-certify, mitigation is limitedto: If a student has ECs covering a period of up to 14 calendar days they can submit a self-certified claim to cover any assessments falling within that period. endstream endobj 433 0 obj <>/ProcSet[/PDF]>>>>stream It is only where there has been additional unexpected disruption to your studies that extenuating circumstances would be considered. Extension approved? You will need to provide information on each assessment you are applying for and provide a detailed explanation of your circumstances and how they have prevented you from submitting or negatively impacted your performance during the assessment. If you have no supporting evidence, this year (partly as an acknowledgement of the continued impact of the pandemic) you may be able to self-certify for an extension twice during the academic year. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ Personal/emotional problems and trauma: This may include separation from spouse/partner, conflict with others, relationship breakdown with parentsorguardians. If you go down this route you will, however, need to provide some supporting evidence so that we can verify that your claim is sound (we need to be fair to all students and only grant extensions to those who really need them). Wherever your curiosity takes you, whatever passion inspires you, youll find a home in our student-led groups. Step 3: submit your application. In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some, Further information about the support available to you can be found on our, Short-term illness and other Extenuating Circumstances, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. For any questions regarding extenuating circumstances, fee waivers and extensions, we encourage you to reach out to us directly by email or by phone at 401-863-2378. Student handbooks should include everything you need to know about succeeding at university, and sometimes extenuating circumstances are needed to achieve your potential. Self-Certified claims must be submitted before the assessment deadline/ date. Other universities may prefer to meet with you in person to decide how to move forward. Non-IOE students should refer to their own faculties for EC advice. Here are three students sharing their experiences of applying for financial support from us. butler county election office phone number / . Scans or electronic copies of maps, tables, etc., are often acceptable, but the source must be noted. Fill form: Try Risk Free Form Popularity ucl extenuating circumstances online form Get Form eSign Fax Email You must submit your late evidence no more than four weeks after submitting your EC application. If you are not sure which mitigation is right for you, you can discuss this with your personal tutor or the IOE EC team. You may wish to start by speaking with your personal tutor. You will need to complete and submit an Extenuating Circumstances form, and if you cannot self-certify under UCLs enhanced Extenuating Circumstances procedure, you will also need to provide the relevant evidence. Figures captions and table titles. If you are still unable to meet the deadline you must submit a conventional EC. This is a guide to theUCL Extenuating Circumstances Procedure, and the enhanced Extenuating Circumstances Procedure for the 2020/21 academicyear. You should receive a response withinone week of submitting the request for review. If you apply after the exam has passed you must do so within a week of the missed exam, and should see your doctor as soon as possible for evidence. You can find further details in UCL's Self-Certification Policy. You can find a guide to submitting your claim on Portico on the UCL website. The source should always be stated below the table/figure. Third-year student, Iris, recently received an emergency grant, hear what the process was like . If you do not submit the requested evidence, your claim will normally be rejected. Submit your EC application as soon as possible, normally no more than one week after the first affected assessment. Read the Extenuating Circumstances regulations before completing this form.2. Please be advised that all photographs of positive Covid-19 tests MUST have your student ID in the photograph and also have the date clearly visible on a phone or a laptop. student has deadline of 14/5/23 for module X and 26/5/23 for module Y. Please be aware that deadline extensions are available, and you will not be disadvantaged in the admission process for delays caused by events beyond your control. You are expected to only submit self-certified claims that meet the criteria set out in, Section 2.5: Grounds for Extenuating Circumstances, You can only self-certify before the assessment takes place. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in theSummary of Reasonable Adjustments(SoRA). Appendices of statistical data, etc., may be used, but tables or figures should normally be placed within the text. Longer-term conditions and disabilities that you may have are covered by UCLs Student Support Framework. You can find a guide to submitting your claim on Portico on the UCL website. You are responsible for letting UCL know about any event that might affect your performance in assessments (exams or assignments) at the time that it takes place. Appendices should be kept to a minimum and should not be used to get round the word limit. You can submit an Extenuating Circumstances claim to access mitigation such as an extension or deferring an assessment to a later date. If you are affected by extenuating circumstances, we want to support you and can take these circumstances into account by allowing you to, for example: Submit your assessment slightly later than the published deadline, or. We would encourage you to disclose disability and mental illness to UCL, with the support of UCLsStudent Disability ServicesorStudent Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when youneedit. Only one side of the paper should be used; double or 1.5 times line spacing should be used; and the print size should not be smaller than that used for this document (12 point). If the illness of your relative has had a direct effect on you, such as an impact on your own health or mental wellbeing, you will also need to provide the appropriate medical evidence verifying the impact this has had onyoutoo. You can find a guide to submitting your claim on Portico on the UCL website. Together,wecanmake the world around usbetter, on campus and beyond. Coursework and project submissions dates are all available on the Moodle pages for each module. Take a look in your student handbook to find the extenuating circumstance procedure. You will receive a written response as soon as possible. Please avoid sending photographs that you think illustrate your condition. All other material not covered in the above lists will be included in the word count unless the instructions for the specific assignment state explicitly otherwise. Self-certified EC claims must be submitted before the assessment deadline/date. Etymology hbbd```b``K@$Xa7X)"+! Such students do not need to submit a separate EC application as an extension will be automatically granted as per their SoRA.If a student who already has a SoRA extension in place needs additional time and the grounds for EC are met, they are able to apply for further extensions using this process. If you are granted an extension for any piece of coursework, you should still be able to upload your document to TurnItIn via Moodle and it must be submitted by 12pm (noon) on the new deadline. endstream endobj 424 0 obj <>/Subtype/Form/Type/XObject>>stream endstream endobj 437 0 obj <>/Subtype/Form/Type/XObject>>stream Well keep you active in a way that works for you. Self-certification periods should be two weeks (ten working days) apart and self-certified claims cannot be accepted more than two weeks (ten working days) before the first affected assessment. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. Is the claim supported by appropriate evidence? If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submit earlier. However, you have the right to appeal your results via theAcademic Appeals Procedure. There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. Short-term support for illness, bereavement or other unexpected emergencies. Through the wide variety of taught modules we offer - from commercial and corporate law, human rights law and global health governance, to environmental law, intellectual property and legal history - you can explore your intellectual interests freely or choose to specialise in a particular area of legal research.. As part of the teaching and assessment throughout the programme, you will be . there will be no penalty for submitting late). You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. You apply for extenuation via an online form. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) Other serious circumstances can include: serious financial or housing problems which prevented you from studying, major incidents and pregnancy and maternityrelatedissues. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. Check if your circumstance meets the grounds for EC. Extensions will be granted from the original or last approved deadline, not the decision date (students should therefore continue to work on their assessment if they are able to while a decision is being made). This is howyou make a difference during your time here, and while youre at it,addvaluable stuff to your CV, giveback to the communities youre living in and discover London in a unique way. However, this may be accepted if there has been an acute flare up of a mental health or medical condition, related to exam stress, which can be documented with evidence from a doctor or other registeredmedicalpractitioner. before 12.00 noon on the due date. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. New deadline: Staff name: Role: Staff signature: Date: Please ensure the details of the extension are communicated to the student, the teaching department (where applicable) and to the Faculty or Departmental Extenuating Circumstances